This topic gives a quick overview of Item and Coupon setup, mainly based on screenshots.
Manufacturer's Coupons
Manufacturer's Coupons are issued by the manufacturer of a product in order to increase sales and product awareness. These coupons are commonly printed on container boxes for the products or in newspapers and magazines. Once accepted, the manufacturer owes the store the coupon amount. These coupons do therefore not affect the profit of the sold item.
Setup
The Coupon Issuer is used for setting up registration of coupon issuers. When you register these you can trace from whom you accept coupons.
You can use the information in this table for invoicing coupon issuers and if needed, block coupons from a specific issuer.
Each manufacturer you accept coupons from must be set up using the EAN number used in the coupon barcode from the manufacturer.
Default Handling, Price Group and Default Type
These are pre-settings which are copied to a Coupon when it is created for the issuer and will be explained in the Coupon setup below.
The Coupon Issuer line shows Coupons that are accepted for this issuer.
The Coupon Header table contains information about all coupons. It defines the type, issuer and other relevant information.
Information about to which item/groups the coupon applies can be defined in the Coupon Line table.
To be able to identify coupons on the POS you need to set up a Barcode Mask for the Coupons. The barcode Mask is a combination of a prefix, the Coupon Issuer’s EAN number, the Coupon Reference No, price or a discount and a check digit.
Let’s say we receive a Coupon with this Barcode.
The system will recognize it as a Coupon Barcode and finds the coupon setup by looking it up using the Barcode Mask where:
- LLLL is the Coupon issuer, in this case 3759 and
- RRR is the Coupon Reference No 354.
The Discount Type is Discount Amount, therefore the PPP represents 10.50 off the item price. It will get the information on the discount type which in this case is amount.
If the customer is buying item 60000 he will get 10.50 off the item price.
If, on the other hand, a Discount Value is filled out, any discount information in the barcode is overlooked.
The Handling of the discount is defined in the Handling field and there are two options:
- Tender - If you want to handle the Coupon as a tender, which will not affect the profit of the item sold.
- Discount - Store Coupons are usually handled as Discount, which will affect the profit.
No. of Items to Trigger
Defines the number of items each coupon need to be valid. In the example above you only need to buy one item number 60000 to get the discount.
Affects
Any Item Line
You can scan the coupon any time after you have scanned the item that triggers the discount.
Last Item Line
You need to scan the coupon directly after you scanned the item that triggers the discount.
Next Item Line
You need to scan the coupon before you scan the item that triggers the discount.
You can define a valdiation period for the Coupon
Store Coupons
Store Coupons are issued by the store itself. The difference from manufacturer coupon is in the handling of the coupon. The coupon is handled as discount and does affect the store profit.
Setup
To set up a Store Coupon in LS Retail, the coupon is defined as Manufacturer Coupon but the coupon issuer is the store itself and handling is set as Discount rather than Tender as with manufacturer coupon.
The store itself then creates the Coupons and decides the discount:
The Coupon will be handled the same way as the Manufacturer coupon on POS, but will be posted as a discount not a payment.
Return Coupons
A coupon that is issued at the POS in order to encourage the customer to return to the store. The coupon is usually in the form of some sort of discount or a payment.
These coupons can only be issued at the end of sale and issued with Discount % of Total sale
Return Coupon will affect any item when scanned at the POS.
Setup
The setup is the same as for the Coupon Issuer for Store Coupons.
On the Coupon Header the Type is Return Coupon and No. of Items to Trigger 0.
The Issuing Tab
You select the Issue at POS check box.
Loyalty Scheme
If defined, only transactions for customers with this loyalty scheme get the Coupon.
Discount % of Total
This field contains the discount % used to calculate the issued coupon value.
Rounding Method
This field contains the rounding method used when calculating the issued coupon value.
Extra Print Setup
This field contains the print setup used for printing the Coupon.
Barcode Mask
This field contains the barcode mask used to generate barcode for the issued coupon.
Issuing
At the POS the Coupon is issued at the end of sale.
Coupons on POS
When setup is complete, the POS instantly starts to accept coupons without any further settings needed. Coupons can be scanned* at any time during a transaction and will trigger according to the setup.
Setup
It is also possible to add a button to the POS to accept coupons. Adding a button with the POS command ‘COUPON’ makes it possible to enter the barcode number or the Coupon code on the POS.
Coupon Handling
Manufacturer
You must define a Coupon Tender type to be able to accept coupons at the POS.
When a Manufacturer Coupon is posted it will be posted as a payment.
Store and Return Coupons
Will be posted as a discount and will be divided between items in the transaction.