The Deposit Schedule page lists all deposit payments expected for a reservation based on the Deposit Policy defined in Rate Code.
To add deposit schedule line manually
To add deposit schedule line manually
To view the deposits schedule for a reservation:
- In the Hotel Reservation Card, click the Related action, then select Policies, and click the Depositaction .
Tip: You can also access the Deposit Schedule page from the Deposit Due link in the Summary FactBox in the Hotel Reservation Card.
To add deposit schedule line manually
Deposit schedule supports adding additional deposit lines manually:
- Open the Deposit Schedule page.
- Click the New action, and fill in the fields Due Date, Deposit %, or Fixed Amount, and, optionally, Description.
Deposit Schedule page
| Field | Description |
|---|---|
| Deposit Due Date | Unique ID reference for the deposit schedule line. |
| Deposit Code | Reference for the deposit policy. |
| No. of Days | Number of days before arrival. |
| Deposit % | Deposit percentage based on the reservation amount. To calculate |
| Deposit Amount | Fixed deposit amount. |
| Description | Description of the deposit schedule line. |
| Payment Date | Date of deposit payment. |
| Paid | Indicates whether the deposit is due or not. |
| Transaction | POS Transaction No. of the deposit payment. |
| Transaction Refund | POS Transaction No. of the deposit refund. |
| Includes Tax | Indicates if the deposit amount with percentage is calculated based on Total Charges Amount Including Taxes or not. |
| Base Amount | Indicates the base amount to calculate the deposit amount from the Deposit % field. |
To pay deposit schedule
- On the Deposit Schedule page, click the Deposit action.
- On the Invoice Management page, click the Deposit action.
- Fill in the fields in the Deposit Payment page.
Deposit Payment page
| Field | Description |
|---|---|
| Schedule Line Date | (Optional)Set reference for the deposit schedule line to pay. It is not visible when it is opened from the Deposit Schedule page. |
| Deposit Amount | The deposit amount to pay. To refund, the amount needs to be negative. |
| Payment Type | The payment type code. |
| Invoice Type | The payment's invoice type. |
| Reserv. Total Charges | The amount of reservation total charges. This is a non-editable field, only intended to help the user. |
| Reserv. Deposit Paid | The amount of deposits already paid. This is a non-editable field, only intended to help the user. |
| Reserv. Balance | The amount pending to be paid. This is a non-editable field, only intended to help the user. |
| Is Refund | Specifies whether it is a refund or not. The field is locked when it is opened from Deposit Schedule page. |
| Refund Receipt No. | The receipt number to be refunded. This field is required to make a refund. |