In this article
To create a new Deposit Policy
Assigning and processing deposit policy
The Hotels deposit policy feature allows users to configure how to handle prepayments towards reservation charges.
The deposit policies are then applied through the rate code in Rate Configuration. To see the deposit dues for a reservation, from the Hotel Reservation Card go to Related menu, then Policies and click the Deposit action.
To create a new Deposit Policy
- From the Hotel Back Office Role Center's Navigation menu, click Rate Management.
- From the Navigation bar, select Deposit Policy.
- Click the New action, and fill in the fields.
The table below lists and describes the fields in the Deposit Policy page.
| Field | Description |
|---|---|
| Code | Unique ID to identify the deposit policy. |
| Description | General description of the policy. |
Settings
The calculation logic settings for how to determine the deposit schedule:
- Deposit Calculation Method - Specifies on which date the deposit will be issued, based on the date in the last confirmation in the History log or on the arrival date.
- No. of Days - The X number of days after confirmation or prior to the reservation date when the deposit should be issued.
- Deposit % - The percentage to be calculated based on the reservation balance.
- Fixed Deposit Amount - Specifies the fixed deposit amount or the amount on top of the percentage calculated.
- When Deposit % is used to calculate, it is considered what has been previously collected. Example: The Settings have 3 lines with Deposit % 20, 50, and 100. If reservation balance is 1000 the result is:
- Line 1 is 1000x20% = 200.
- Line 2 is 1000x50% = 500
- Line 3 = 1000x100% - 700 (previous lines) = 300.
Assigning and processing deposit policy
You can assign the deposit policy to the rate code as the default setting for all related reservations.
In the Hotel Status Setup Card , you can specify if the deposit policy assignment is carried out or retracted, which would automate the issuing of a deposit schedule, if needed.