Reservation Deposits

Deposit Schedule

This page replaces the Deposit Schedule page that was opened from a reservation. It shows deposits scheduled to be collected, which can be based on deposit policy or created manually.

Field	Description
Deposit Due Date	Unique ID reference for the deposit schedule line.
Deposit Code	Reference for the deposit policy.
No. of Days	Number of days before arrival or after confirmation.
Deposit %	Deposit percentage based on the reservation amount.
Deposit Amount	Fixed deposit amount.
Description	Description of the deposit schedule line.
Payment Date	Date of deposit payment.
Paid	Indicates whether the deposit is due or not.
Includes Tax	Indicates if the deposit amount with percentage is calculated based on Total Charges Amount Including Taxes or not.

Page Action	Description
Refresh schedule	Re-issue the deposit entries from deposit policy.
Collect	Open deposit payment page to collect schedule deposit.
Refund	Open deposit payment page to refund schedule deposit.

Tip: You can also hide the Deposit schedule sub page by clicking a caption and the system will save this change for next time.

Deposit Entries

This page shows a filtered list of all deposit entries, collections, consumption, or refunds.

Field	Description
Entry Type	Unique ID reference for the deposit schedule line.
Deposit Code	Reference for the deposit policy.
No. of Days	Number of days before arrival.
Deposit %	Deposit percentage based on the reservation amount.
Deposit Amount	Fixed deposit amount.
Description	Description of the deposit schedule line.
Payment Date	Date of deposit payment.
Paid	Indicates whether the deposit is due or not.
Transaction	POS Transaction No. of the deposit payment.
Transaction Refund	POS Transaction No. of the deposit refund.
Includes Tax	Indicates if the deposit amount with percentage is calculated based on Total Charges Amount Including Taxes or not.
Base Amount	Indicates the base amount to calculate the deposit amount from the Deposit % field.

Page Action	Description
Collect	Open deposit payment page to collect deposit.
Refund	Open deposit payment page to refund deposit.

Deposit Assignments

The Deposit Assignment feature facilitates the split process of deposits collected but unassigned to a folio, always considering the original invoice type.

Example: A deposit of 200 is collected for guest and two guest folios, one folio requires 150 and the other 50.

Line Field	Description
Target Reservation No.	The receiving reservation of deposit assignment.
Folio No.	The receiving reservation folio no. of deposit assignment.
Percentage	Percentage of total collected deposit to assign to current folio.
Amount	Assigned amount to folio. It can be calculated based in Percentage or be a fixed amount.

Page Action	Description
Auto-Assign	Distributes automatically the total collected deposit between folios of the same invoice type.

Deposits Overview FactBox

Field	Description
Deposit Due	Deposit amount on due from schedule table.
Deposit Paid	Total deposits paid amount.
Deposit Used	Total deposits used by Night Audit or POS.
Deposit Refund	Total deposits refund amount.
Deposit Balance	Total deposit balance. Negative value means that the deposit is overpaid or not consumed, positive value means that the deposit is underpaid.

Payments Overview FactBox