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To add deposit schedule line manually
The deposit schedule line changes
To add deposit schedule line manually
The Deposit Schedule page lists all deposit payments expected for a reservation based on the Deposit Policy defined in this reservations rate code. This deposit schedule works as a guideline, meaning there is no automatic behaviour based on these lines. They do have a color code on them to help identify the status for them. The lines that have been fully collected by the due date will be shown in green, indicating that this deposit has been collected on or before the due date. If the line has not been fully collected, when deposit amount and deposit collect are not the same by the due date, then the line will be shown in red. Indicating that you still have to collect something to fulfill your deposit due.
You can access the deposit schedule for each reservation in three ways:
- In the Hotel Reservation Card, click the Related action, then select Policies, and click the Deposit action .
- From the Deposit Due link in the Summary FactBox in the Hotel Reservation Card.
- From the Deposit policy field on the Hotel reservation Card.
To add deposit schedule line manually
Deposit schedule supports adding additional deposit lines manually:
- Open the Deposit Schedule page.
- Click the New Lineaction, and make sure these fields are populated Due Date, Invoice Type, Deposit %, or Deposit Amount, and, optionally, Description.
The deposit schedule line changes
Deposit schedule line changes are triggered by the following:
- When the Hotel Reservation status changes, the deposit schedule lines are changed according to the setting in the Hotel Status Card, group Advanced and field Deposit Schedule Handling. The options are: None, Issue Deposit Schedule, and Delete Deposit Schedule.
- Change of Routing rule.
- Invoice Type change and hence often when the Folio No. changes.
- Change in the reservation balance.
- Arrival Date and Departure Date changes.
Deposit Schedule FastTab
Shows the deposit schedule for each reservation, this is on Reservation Deposit page. Opened from Hotel Invoice Management page.
| Field | Description |
|---|---|
| Deposit Due Date | The date when the deposit is due for the deposit schedule line. |
| Deposit Code | Reference for the deposit policy. |
| Deposit % | Deposit percentage based on the reservation amount. |
| Deposit Goal | The amount you want to collect before the guest arrives. |
| Deposit Amount | Fixed deposit amount. |
| Deposit Collected | Total deposit collected for reservation, if this field shows the same amount or more as Deposit Goal then this line is considered fully met/collected. |
| Description | Description of the deposit schedule line. |
Deposit Entries FastTab
The Deposit Entry FastTab on the Reservation Deposit page shows all deposit movement. It is essentially the Reservation Payment Entry table with filters on deposits for this reservation.
| Field | Description |
|---|---|
| Entry Type | Specifies the type of this entry, can be Deposit Collect, Deposit Refund, Deposit Consumption |
| Group Reservation No. | If reservation is part of a group, the group reservation number is shown here. |
| Date | Specifies the date and time the deposit was created from the deposit payment page. |
| Payment Type | Specifies the payment type the deposit was created with. |
| Invoice Type | Specifies the invoice type for this deposit, can be guest, company or paymaster. This field can be changed if no consumption has been made. |
| Payer No. | Specifies the payer No. for this deposit, who owns and can use this deposit. Lines in Detailed Revenue entry table that have the same payer no. can consume this deposit. |
| Description | Specifies the description |
| Amount | The amount collected/refunded/consumed. |
| Receipt No. | Receipt No. for when the deposit was collected. |
| Sales Invoice | Specifies the Sales Invoice Number |
| Statement No. | Specifies the Satement No. |
| Currency | Specifies the currency |
| Transaction Type | Specifies the transaction type for this Payment Type |
| Tender Type Code | Specifies the tender type for this payment |
| Card Type | Specifies the Card Type |
| Card Auth Transaction Code | Specifies the Card Auth Transaction Code for this payment |
| Card Transaction Type | Specifies the Card Transaction Type, Payment. |
| Card Transaction Date | Shows the date and time of the transaction |
| Card Auth Transaction ID | specifies the auth transaction ID |
| Cardholder Name | Specifies the cardholder name |
| Masked Card No. | Specifies the Marsked Card No. |
| Token No. | Specifies the Token No. |
| Reservation Channel | Specifies the reservation channel |
| Line No. | Specifies unique number of the line. |
Deposit Payment page
The page that opens when you click "Collect Deposit" or "Refund Deposit" from either Deposit Schedule FastTab or the Deposit Entries FastTab.
| Field | Description |
|---|---|
| Original Receipt No. | The receipt number to be refunded. Required to do a refund. This is only visible when coming from "Refund Deposit", not "Collect Deposit" action. |
| Payment Type | The payment type code. |
| Invoice Type | The payment invoice type. |
| Payer No. | Specifies the payer number for this deposit, who owns this payment. |
| Payer Name | Uneditable field where the name for the payer selected in field Payer No. is displayed. |
| Deposit Amount | The deposit amount to pay. To refund the amount needs to be negative - if clicked Refund Deposit it will come in automatically in negative. System automatically inserts the Payer balance when opening the page, but users can overwrite whatever value, no more than the payer balance. |
| Reserv. Total Charges | Specifies the total balance for the reservation. This is a non-editable field, only intended to help the user. |
| Reserv. Deposit Paid | The amount of deposits already paid for this reservation. This is a non-editable field, only intended to help the user. |
| Reserv. Balance | The amount pending to be paid. This is a non-editable field, only intended to help the user. |