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You can manage deposits or prepayments in various ways. You can control all about deposits from the Reservation Deposits page.
Deposit Policy
The deposit flow starts with a deposit policy. If a reservation rate has a deposit policy setup, deposit schedule entries are created.
Collection
The next step is deposit collection. The Collect Deposit action becomes available in Deposit Entries in the Reservation Deposits page and also in the Invoice Management page.
On collection, you can specify the Invoice Type of the deposit and, optionally, the folio number. If you do not assign a folio at the collection moment, you can do it later in the Deposit Assignment table.
Consumption
All deposit assignments will be used on invoices or POS transactions for paying folios.
When you open the Folio Payment panel in the POS, and the system detects unassigned amounts, the system ask if you want to use them.
- If yes, a deposit consumption line is created in the POS transaction.
- If no, no entries are created.
In any case, you can void a POS consumption and then create a new consumption with a custom amount by using the Consume Prepayment button. This button was added to the Deposit menu in the POS Sales panel.
Refunding
In case you need to refund the deposit previously collected, a Refund Deposit button is available from Deposit Entries.